06-01-2015 Agenda and Minutes - Standard




JUNE 1, 2015

5:30 P.M.


Pledge of Allegiance

Public Comments


Financial Report

Appropriation Ordinance

Business Items:

Geometric Improvement Project

2016 Budget

Monthly Police Report

Monthly Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening June 1, 2015 with Mayor Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) Absent: None.

A property owner was present to request consideration for a project they would like to see completed during the 2015 Street Repair Project. Council assured the resident it will be considered, however all repairs are based on priorities and funds available, so no determination will be made until a list of all prioritized repairs needed city-wide are presented for council consideration.

Motion was made by Councilman Robinson, seconded by Councilman Noble, and approved that the minutes from the last regular session held on May 18, 2015 be approved as amended.

City Treasurer Bryant presented the monthly financial report.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2297.

A “Contract for Preliminary Engineering (PE) Design Services by Consultant” (Cost Plus Net Fee Agreement) for the Geometric Improvement Project was presented for city approval. City Attorney Luckman reported that he has reviewed the Agreement and is comfortable with the provisions included. After brief discussion it was moved by Councilman Noble, seconded by Councilman Ross and approved that the contract be accepted by the City of Silver Lake.

Mayor Smith asked that all budget requests for 2016 be turned in to the city clerk as soon as possible in order for them to be included in council packets for consideration at the June 15th council meeting.

Police Chief Call presented the Monthly Police Report for May. Councilman Noble discussed the number of warnings issued during the month.

Public Works Superintendent Ron Taylor presented the Monthly Public Works Report. There was a water leak this past week at 100 W. Railroad. All necessary repairs have been made.

Public Works Superintendent Taylor presented a preliminary list of locations to be considered for the 2015 Street Repair Project. After discussion, council members were instructed to review the list, inspect sites on the list, and bring recommendations, including any additional locations, to the June 15th council meeting for finalization.

Public Works Superintendent Taylor also has received a quotation for $5,679.00 for a mower from Schwant Tractor, to replace the EX-Mark mower. A new mower was included in the 2015 budget for $7000.00. After discussion it was moved by Councilman Robinson, seconded by Councilman Noble and approved for the purchase of a new EX-Mark mower using the old EX-Mark for trade-in.

Police Chief Call requested council members to begin thinking about dates and times for the discharge of fireworks in the city during 2015 July 4th Celebrations. He will bring his proposed recommendations to the meeting June 15th for approval.

Regular session June 1, 2015 cont’d.

Assistant City Clerk Gowin presented an unpaid water/sewer bill from a Silver Lake resident who has since moved out of the city. Clerk Gowin was directed to write off the $98.43 amount due as uncollectible.

City Attorney Luckman presented council with a resident’s response to his letter regarding a violation of the city code. Attorney Luckman reviewed options available to the property owner and the city and following discussion, Attorney Luckman was directed to respond with a letter to the owners requesting a response from them by June 12, 2015, stating their intentions. Further action from the city will then be decided at the next council meeting.

Public Works Superintendent Taylor reported that mosquito spraying has begun on a once-per-week basis. After discussion, council directed the public works department to increase spraying to twice-per-week and Superintendent Taylor was directed to order another drum of spray.

Mayor Mack Smith informed council that legislature is still in session and updated them on recent actions that affect the city.

Mayor Smith also made the following appointments for council positions for one year terms: Nancy Bryant – Council President, Finance Commissioner; Heath Robinson – Streets Commissioner; Larry Ross – Police Commissioner; Tom Noble – Water Commissioner; and Tim Kampsen – Parks Commissioner.

Mayor Smith reminded council that the next meeting is scheduled for June 15, 2015 at 5:30 P.M. The following meeting will be held on July 6th, 2015 at 5:30 P.M.

With no further business to come before council, it was moved by Councilman Noble, seconded by Councilmember Bryant and approved to adjourn at 6:35 P.M.

Janie Kay Gowin,
Assistant City Clerk