03-16-2015 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MARCH 16, 2015

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

Geometric Improvement Project

Proclamation for Fair Housing Month

Water Tower Maintenance

Certificate of Deposit Matures on March 19, 2015

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING MARCH 16, 2015


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening March 16, 2015 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble (4) absent: Heath Robinson (1).

Motion was made by Councilman Noble and seconded by Councilmember Kampsen that the minutes from the last regular session held on March 2, 2015 be approved as presented. .

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Bryant and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble (4) NAY: None. Ordinance was declared passed and was given No. 2292.

City Attorney Todd Luckman briefly outlined steps required for selection of an engineering firm for Preliminary & Construction Engineering services required to complete the Geometric Improvement Project No. 89 KA-4046-01. Mayor Smith appointed the four councilmembers present to serve as the Selection Committee and it was moved by Councilman Noble, seconded by Councilman Kampsen and approved to accept the recommendations of the Mayor. After review and discussion of the applications submitted, it was moved by Councilman Noble, seconded by Councilman Linderman to approve recommendations from the Selection Committee and forward proposals from BG and CFS Consultants on to the Negotiation Committee for review. Mayor Smith then recommended to council that the five councilmembers be appointed to serve as the Negotiation Committee. Councilmember Bryant moved and Councilman Linderman seconded to approve the Mayor’s recommendation. Motion carried. Mayor Smith requested the city clerk to request a 2nd copy of the proposal from BG Consultants, so that the Negotiation Committee Members can review the proposals in a timely manner and present their recommendation to council at the April 6th meeting.

Mayor Smith presented a proposed Proclamation celebrating Silver Lake’s 47-year commitment to providing fair and equal housing opportunities for everyone. It was moved by Councilman Noble and seconded by Councilman Linderman to approve the Proclamation as presented. Motion carried.

Misti Kruger was present from the Silver Lake Pride Community to give council an update of their activities and to request that the city allow them to continue to meet at the Silver Lake Community Building on the 2nd Monday of each month, with fees for use being waived. They also requested the city allow them to add a page to the city web site and for them to use the city copy machine (an estimated use of 200 copies/quarter). After discussion, council directed the city clerk to allow them use of the Community Building, as requested, with fees being waived (providing it has not been already reserved). They also approved their use of the city copy machine, noting it is a black/white copier only. The city will have to contact the Kansas Rural Water Association (KRWA) regarding the use of our web site by the S.L. Pride organization and what, if any, additional fees there would be. .

Public Works Superintendent Taylor presented price estimates for water tower maintenance from four (4) companies. After review of the proposals by council and the city attorney, Taylor was instructed to obtain additional information, including: references, insurance information and suggestions/recommendations from other cities. KRWA was also suggested as a good information source.

After a review of rates available for renewal of a certificate of deposit maturing on 3/19/15, it was moved by Councilman Noble, seconded by Councilman Linderman, and approved to renew the certificate at the 7 Month Special of 0.35%. For use in the future it was also suggested that the city research rates from other area financial institutions who may be able to offer a higher interest rate.

Regular session March 16, 2015 cont’d.


Public Works Superintendent Taylor presented council with information provided by Alexander Pump, including estimates for the Auto Dialer for the water tower, and data regarding their company’s workman compensation coverage. After review of the information, the city attorney was directed by council to research the city statute regarding requirements for workman compensation coverage by companies providing labor to the city, and how the information provided by Alexander Pump relates to the city statute requirements.

Public Works Superintendent Taylor inquired about council’s plans to hire summer help for the Public Works Department. Taylor answered questions about duties this employee would perform and the city clerk was directed to draft a “help wanted” ad to post at various locations throughout the city.

Public Works Superintendent Taylor reported that he is still seeking someone to fill the custodian position, as the person council recommended hiring has changed her mind and declined employment with the city. The city will draft an advertisement to post locally to try and fill the position.

Chief Call reported that the Shawnee County Sheriff has agreed to supply Silver Lake with a D.A.R.E. instructor to serve in Officer Snyder’s absence. D.A.R.E. Graduation date and time will be adjusted according to the new instructor’s schedule.

Councilman Linderman had a few brief questions about the city’s position in regards to the Willard Bridge, since he was not at the last meeting. He also informed council that his residence in Silver Lake is in the process of being sold and he will resign from council once the sale is final.

Mayor Smith reminded council members of the Easter Egg Hunt on March 27th at 7:00 P.M. at the high school practice football field.

Mayor Smith delivered twelve (12) Meals on Wheels last week and enjoyed a meal with about 20 senior citizens.

Mayor Smith asked if anyone was interested in the A.M. Kan Work Asset Management Training Program being held on April 1 in Topeka. He indicated that training might be something the Public Works Asst. Smith could plan to attend in 2016.

Mayor Smith forwarded information he received about Consumer Confidence Reporting covering 2014 to Public Works Superintendent Taylor. This report is due to customers by July 1, 2015.

The next council meeting will be held on April 6th and the one following that on April 20th at 5:30 P.M. Councilmember Bryant informed council she will not be able to attend the meeting on the 20th.

With no further business to come before council, it was moved by Councilman Noble, seconded by Councilman Linderman, and approved to adjourn at 6:45 P.M.


Janie Kay Gowin
Assistant City Clerk