12-02-2013 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

DECEMBER 2, 2013

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Swearing In of New Councilman

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Review of 2012 Audit – City Accountant

Bids for Generators

Application for Liquor License

Applications for Cereal Malt Beverage Licenses

Monthly Police Report

Monthly Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING DECEMBER 2, 2013


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening December 2, 2013 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) Absent: None.

The first item of business was to swear into office newly appointed Councilman Heath Robinson.

Motion was made by Councilman Noble and seconded by Councilmember Bryant that the minutes from the last regular session held on November 18, 2013 be approved as amended.

Councilmember Bryant presented the monthly financial report. She commented that everyone did a good job in curtailing spending this year, as we will come in under budget.

Brief discussion was held concerning the Pump Station #1 and #2 Rehabilitation Project. City Attorney Hanson updated council on the progress of this project and the manner in which liquidated damages will be assessed as the project was not completed on time.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Kampsen that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) NAY: None. Ordinance was declared passed and was given No. 2253.

City Accountant Annette Fiedler presented council with a final draft of the 2012 Audit report. She briefly explained this report and discussed other information relating to this audit. Fiedler also reported that she has accepted another job and would no longer be working for Reese & Novelly effective December 15, 2013. Mayor Smith thanked her for the service she has provided to the city.

Mayor Smith opened the only bid received for the two (2) generators the city has for sale. These generators are from the pump stations that are currently being upgraded. Motion was made by Councilman Linderman that this total bid of $275.00 for both generators received from Chan Rhodes be accepted. Motion was seconded by Councilman Noble and approved.

Motion was made by Councilman Noble to approve the Application for Liquor License received from Fox Retail Liquor. Motion was seconded by Councilmember Bryant and approved.

Motion was made by Councilman Noble to approve the cereal malt beverage applications received from Ibrahimmi, Inc., Wehner’s Thriftway, Casey’s and Gambino’s Pizza. Motion was seconded by Councilman Robinson and approved.

Chief Call presented the monthly police report.

Utility Superintendent Kalcik presented the monthly public works report. He also reported that both pump stations are now on line and working fine.

Chief Call expressed his appreciation to the law enforcement agencies that assisted the Silver Lake Police Department with an incident that occurred last week.



Regular session December 2, 2013 cont’d.


Motion was made by Councilmember Bryant that city employees receive salary increases effective January 1, 2014. Motion was seconded by Councilman Noble and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) NAY: None. Ordinance was declared passed and was given no. 2254.

Council was reminded that the Annual Tree Lighting Ceremony is scheduled for December 4, 2013 at 6:30 P.M. This ceremony will be held at the Silver Lake Community Building.

Brief discussion was held concerning the water/sewer rate increase that will go into effect with water consumed after January 1, 2014. Council approved a letter that will be provided to those customers that contact the city with concerns about this increase.

Motion was made by Councilman Noble to approve a Consent to Encroachment for property located at 300 Sunset Court. This consents to the encroachment of the drainage easement by a swimming pool building that was constructed earlier this year. Motion was seconded by Councilman Linderman and approved.

Councilman Kampsen commended Chief Call, Silver Lake Police Officers and the other law enforcement agencies that assisted the Silver Lake Police Department with an incident that occurred last week. He indicated that everyone did a good job in handling a difficult situation.

Councilman Linderman briefly discussed the amount remaining in the park budget.

Councilman Robinson questioned the cash flow discussion that was held earlier in the meeting.

Councilman Noble told council that he would not be able to attend the next meeting.

At the end of the meeting council will hold executive sessions to discuss a client/attorney privileged matter and a personnel issue.

A local resident that was a victim in a recent incident that occurred in Silver Lake was present and expressed his appreciation to the Silver Lake Police Department and other law enforcement agencies for their continued assistance with this incident.

Brief discussion was held concerning the agreement between the city, the Silver Lake Lions Club and the Storm Softball Organization. It was agreed that Mayor Smith, City Attorney Hanson and Building/Grounds Superintendent Taylor should meet with a representative from the Silver Lake Lions Club so they can discuss the terms of this agreement.

There is currently a vacancy on the Silver Lake Planning Commission and the Silver Lake Board of Zoning Appeals. Mayor Smith asked council to think of residents that may be interested in filling these vacancies.

Mayor Smith recently attended the 2013 Regional Supper hosted by the League of Kansas Municipalities. They discussed the upcoming Legislative session that included highlights of the LKM’s Legislative priorities.

Mayor Smith will also attend an upcoming Mayor & Township Elected Official Luncheon hosted by Heartland Visioning’s Government Foundation.

Mayor Smith reminded council that the next meeting is scheduled for December 16, 2013 at 5:30 P.M. The following meetings will be held on January 6, 2014 and January 22, 2014 at 5:30 P.M. He noted that the January 22nd meeting is being held on Wednesday due to the Martin Luther King Holiday.

Regular session December 2, 2013 cont’d.


Motion was made by Councilman Noble to approve the quote received from Advantage Computer to replace both computers at city hall at a total cost of $2,849.00. Motion was seconded by Councilmember Bryant and approved.

Motion was made by Councilman Noble to enter into executive session at 6:55 P.M. to discuss a client/attorney matter. Regular session was scheduled to reconvene at 7:20 P.M. Motion was seconded by Councilman Linderman and approved. City Attorney Hanson and city staff was present during the executive session.

The public meeting convened at 7:20 P.M.

Motion was made by Councilman Linderman to enter into executive session at 7:20 P.M. to discuss a personnel matter. Regular session was scheduled to reconvene at 7:25 P.M. Motion was seconded by Councilman Noble and approved.

The public meeting convened at 7:25 P.M.

With no further business to come before council, Councilman Linderman moved to adjourn the meeting at 7:25 P.M.  Motion was seconded by Councilman Noble and approved.



Darlene M. Stadler,
City Clerk