02-02-2015 Agenda and Minutes - Standard




FEBRUARY 2, 2015

5:30 P.M.


Pledge of Allegiance

Public Comments


Financial Report

Appropriation Ordinance

Business Items:

Review Proposal for Accounting Services

Amendment No. 2 to KDHE Loan Agreement

Monthly Police Report

Monthly Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening February 2, 2015 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) Absent: None.

Motion was made by Councilman Robinson and seconded by Councilmember Bryant that the minutes from the last regular session held on January 21, 2015 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Linderman that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (5) NAY: None. Ordinance was declared passed and was given No. 2289.

Council reviewed the quarterly financial report prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

At the last meeting council was presented a proposal for audit/budget services from Reese & Novelly, P.A. This matter was tabled until tonight as council wanted City Clerk Stadler to contact other municipalities to see what they are paying for these services. Stadler has contacted other municipalities and briefly reported what she found out. Motion was then made by Councilman Noble that the proposal for audit/budget services received from Reese & Novelly, P.A. be accepted. Motion was seconded by Councilman Robinson and approved.

Motion was made by Councilman Noble to approve the Second Amendment to the Loan Agreement for the Kansas Water Pollution Control Revolving Fund Loan to the City of Silver Lake for the Wastewater Treatment Project. This second agreement decreases the loan amount to reflect the final estimated costs of the project and also adjusts the repayment schedule to reflect the decrease in the loan amount. Motion was seconded by Councilmember Bryant and approved. It was noted that the city has already made one (1) payment on this loan.

Motion was made by Councilman Noble to approve the Certification of Compliance with KWPCRF Auditing Requirements. This agreement requires the city to submit a financial audit to KDHE within 270 days of the close of the fiscal year as required by the loan agreement. Motion was seconded by Councilman Robinson and approved.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor presented the monthly public works report. Taylor also noted that he has changed labs and so far things are going fine.

Brief discussion was held concerning the custodian position. This matter was tabled until the next meeting so everyone can think about names of people that may be interested in this positon.

Chief Call reported that Officer Snyder will start teaching the D.A.R.E curriculum on February 17, 2015. D.A.R.E. Graduation will be held on May 7, 2015.

Regular session February 2, 2015 cont’d.

Chief Call also noted that the new patrol car is in and he is currently making arrangements to have the equipment installed.

City Attorney Luckman presented a draft lease agreement that allows Storm Softball to use the park ball diamonds for their ball club. Luckman noted that there are several changes to Subsection B of this agreement. This section relates to field and building maintenance/cleaning. Motion was made by Councilman Noble, seconded by Councilman Linderman and approved that this agreement be accepted and presented to the Silver Lake Lions Club and Storm Softball Organization for their approval.

Councilman Robinson inquired as to whether or not Eldon Roberson has followed up on the development of numerous lots in Block C of Lakeland Subdivision. City Clerk Stadler said as of today, he has not submitted any additional information.

Councilmember Bryant and Councilman Kampsen reported that they will not be able to attend the next meeting.

Mayor Smith reminded council that the Silver Lake, KS PRIDE Community is hosting the first PRIDE meeting tonight at 6:30 P.M. This meeting will be held at the Silver Lake Community Building.

Public Works Superintendent Taylor said he is still obtaining price estimates for water tower maintenance. He is planning on presenting these estimates at the next meeting.

At the last meeting Mayor Smith asked Public Works Superintendent Taylor to talk to the Lions Club about the status of the tree trimming at the park. Taylor has been in contact with the Lions Club and they have someone that will be removing these trees in the near future.

Mayor Smith reminded council that the next meeting is scheduled for February 18, 2015 at 5:30 P.M. This meeting is being held on Wednesday as several members were unavailable on Monday.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:05 P.M.  Motion was seconded by Councilman Linderman and approved.

Darlene M. Stadler,
City Clerk