07-20-2015 Agenda and Minutes - Standard




JULY 20, 2015

5:30 P.M.


Pledge of Allegiance

Public Comments


Appropriation Ordinance

Business Items:

2015 Street Repair Project

2016 Budget

Request to Use Community Building

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening July 20, 2015 with Mayor Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson (4) Absent: Larry Ross (1).

Motion was made by Councilman Noble, seconded by Councilman Kampsen and approved that the minutes from the last regular session held on July 6, 2015 be approved as amended.

Councilmember Bryant entered the meeting at 5:35 P.M.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Robinson that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Tom Noble, Heath Robinson (4) NAY: None. Ordinance was declared passed and was given No. 2300.

Mayor Smith announced that there were three (3) bids received for the 2015 Street Repair Project. The low bid of $62,650.00 was received from Bettis Asphalt & Construction, Inc. After reviewing this bid and considering the amount of funds available for street projects, motion was made by Councilman Robinson to award the 2015 Street Repair Project to Bettis Asphalt & Construction, Inc., with the 500 block of Mariner repairs and crack sealing being deleted from the bid. The new bid price is $57,525.00. Motion was seconded by Councilmember Bryant and approved. The Notice of Award will be issued for this project and City Attorney Luckman will proceed in obtaining the required documents. It was noted that at the next meeting, council will review the concrete bid received from Saia Construction.

City Accountant Tyler Boxberger was present with a draft copy of the 2016 Budget. He has incorporated the changes that were discussed at the last meeting and will also make several other changes discussed with council tonight in an effort to keep the mill levy increase down. Motion was made by Councilman Noble that City Accountant Boxberger proceed with the preparation of the final budget and the Notice of the Budget Hearing that is scheduled for August 17, 2015 at 5:30 P.M. Motion was seconded by Councilman Kampsen and approved.

Motion was made by Councilman Noble to approve the written request received from Shawnee County Parks & Recreation to use the community building and city park for several upcoming programs. Motion was seconded by Councilmember Bryant and approved.

Public Works Superintendent Taylor updated council on upcoming training that he and Public Works Assistant Smith will be attending.

Chief Call reported to council that numerous children in Silver Lake have been riding electric motorized scooters on the streets which current law prohibits. Council directed City Attorney Luckman to proceed with repealing City Code, Section 14-203 as it conflicts with the state law relating to electric motorized scooters on city streets.

Discussion was held concerning a business in Silver Lake that is receiving deliveries by semi-trucks and these trucks are doing damage to yards, a culvert and a fire hydrant in an adjoining residential area. Chief Call will follow up on this matter and ask for cooperation from the business owner in re-routing these trucks.

Council discussed how to handle the residents that continually blow grass clipping in the street when they are mowing their yards. City employees will talk to residents that do this and advise them that this is a violation of city code.
Regular session July 20, 2015 cont’d.

Public Works Superintendent Taylor has talked to the new owner of the duplex that was damaged during a fire that occurred last year and made him aware of safety concerns and the amount of trash that is in this area. This owner indicated that he is planning on the having the dumpster that is sitting on this property removed and he will be addressing the safety concerns.

The city has received a refund credit in the amount of $1,226.00 from Paragon Financial Group, Inc. This credit is due to changes in the insurance endorsements for the city.

Mayor Smith reminded council that the next meeting is scheduled for August 3, 2015 at 5:30 P.M. The following meeting will be held on August 17, 2015 at 5:30 P.M.

Motion was made by Councilman Noble to enter into executive session with City Attorney Luckman to discuss an attorney-client privileged matter with the regular session to reconvene at 6:55 P.M  Motion was seconded by Councilman Kampsen and approved.
The regular session reconvened at 6:55 P.M.

With no further business to come before council, it was moved by Councilman Noble, seconded by Councilman Robinson and approved to adjourn at 6:55 P.M.

Darlene M. Stadler,
City Clerk