03-05-2012 Agenda and Minutes - Standard




MARCH 5, 2012

5:30 P.M.


Pledge of Allegiance

Public Comments


Financial Report

Appropriation Ordinance

Business Items

Proclamation for Fair Housing Month

Lift Station Project

Monthly Public Works Report

Monthly Police Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening March 5, 2012 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Mike Geer, Tim Kampsen, David Linderman, Tom Noble (5) Absent: None.

Motion was made by Councilmember Bryant, seconded by Councilman Noble and approved that the minutes from the last regular session held on February 20, 2012 be approved as amended.

Councilmember Bryant presented the monthly financial report. She also mentioned a correction that was made to the January 2012 financial report.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Kampsen that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Mike Geer, Tim Kampsen, Tom Noble (4) NAY: None. Ordinance was declared passed and was given No. 2199.

Motion was made by Councilmember Bryant that the city proclaims the month of April as Fair Housing Month in Silver Lake. Motion was seconded by Councilman Noble and approved.

At the last meeting Mr. Alex Darby with Professional Engineering Consultants, P.A. presented an Agreement for Engineering Services for the Upgrade/Replacement of Pump Stations #1 and #2 Project. City Attorney Hanson has recommended several changes and is currently working with Mr. Darby on the final agreement. This matter was deferred until the next meeting to allow for the completion of this final contract. Also, City Attorney Hanson was asked to contact City Accountant Fiedler regarding questions concerning debt coverage for this project. Mayor Smith will not be present at the next meeting but told council that should they want to proceed with the consideration of the agreement for this project, he has no problem with it.

Councilman Linderman entered the meeting at 5:40 P.M.

Utility Superintendent Kalcik presented the monthly public works report.

Chief Call presented the monthly police report.

Building/Grounds Superintendent Taylor discussed some changes being made to the inspection process at the community building when it is used several times in the same day. He also noted that the senior citizens recently installed a new television at the center.

Chief Call reported that the police department received a bike helmet mini-grant that was made available through Safe Kids Kansas thanks to the generous grant from Kansas Department of Transportation’s Bureau of Traffic Study. The city has received the helmets provided through this grant and will make them available for anyone in the community that needs one.

Chief Call reminded council that the D.A.R.E. Graduation will be held at 7:30 P.M., April 4, 2012. Call will be ordering the shirts and supplies for this graduation at an approximate cost of $692.00.

On July 18, 2011, the city entered into an agreement with the Storm Softball Club of Topeka and the Silver Lake Lions Club. This lease agreement allows Storm Softball to use the park ball diamonds for their ball club. This agreement remained in effect until December 31, 2011 and they are now interested in extending this agreement without any modifications until December 31, 2012. After brief discussion, motion was made by Councilman Linderman that this agreement be extended as requested, until December 31, 2012. Motion was seconded by Councilman Noble and approved.
Regular session March 5, 2012 cont’d.

City Attorney Hanson reported that he has received a call from the League of Kansas Municipalities advising that the city code rework is almost done. He will be meeting with them tomorrow to go over questions and last minute revisions.

Brief discussion was held concerning traffic visibility problems at an intersection in Silver Lake. It was reported that the Kansas Department of Transportation will be surveying this area so these visibility issues can be addressed.

Councilman Noble mentioned that in light of the recent tornado in Harveyville, he would like to see the city review the Emergency Preparedness Plan.

Councilman Noble indicated that he would like to have a ten (10) minute executive session at the end of the meeting to discuss a personnel matter.

Councilmember Bryant reported that she will be able to attend the next meeting but she will not be able to assist Mayor Smith by participating in the annual “Mayor for Meals” on March 21, 2012. Councilman Noble offered to participate in this event.

Mayor Smith reminded council that the next meeting is scheduled for March 19, 2012 at 5:30 P.M. Mayor Smith and Councilman Kampsen are both unable to attend this meeting. Councilmember Bryant will chair this meeting.

Council was reminded that Senator Kelly and Representative Burgess will hold a Town Meeting Saturday, March 31st at 8:00 A.M. at the Silver Lake Community Center. This event is sponsored by the Silver Lake Lions Club.

The Annual Easter Egg Hunt has been scheduled for Saturday, March 31, 2012 at 11:00 AM. This event will be held south of the grade school on the practice football field.

Motion was made by Councilman Noble, seconded by Councilman Linderman and approved that council adjourn into executive session at 6:05 P.M. to discuss personnel matters. The regular session was scheduled to resume at 6:15 P.M. City Attorney Hanson was present during the executive session.

The regular session resumed at 6:15 P.M.

Mayor Smith reminded council that Officer Brad Snyder graduates from the police academy on Friday, April 13, 2012. If anyone is interested in attending this graduation they need to let him know by April 4, 2012.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:18 P.M. The motion was seconded by Councilmember Bryant and approved.

Darlene Stadler,
City Clerk