11-21-2016 Agenda and Minutes - Standard




NOVEMBER 21, 2016

5:30 P.M.


Pledge of Allegiance

Public Comments


Financial Report

Appropriation Ordinance

Business Items:

Review Contract with Storm Softball/Lions Club

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening November 21 2016 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tom Noble, Heath Robinson, Larry Ross (3) Absent: Nancy Bryant, Tim Kampsen (2).

Motion was made by Councilman Ross and seconded by Councilman Noble that the minutes from the last regular session held on November 7, 2016 be approved as amended.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Tom Noble, Heath Robinson, Larry Ross (3) NAY: None. Ordinance was declared passed and was given no. 2349.

Council discussed the current contract with Storm Softball and the Silver Lake Lions Club. It was decided that this agreement needs to be amended. With this amendment, Storm Softball will be required to spray the weeds in the parking lot no less than one (1) time per month during the softball season. City Attorney Luckman will draft a new contract along with a cover letter addressing these changes. After approval at the next meeting, this contract will be forwarded to both parties.

Public Works Superintendent Taylor told council that he is still waiting for information on the bid for concrete at Lake and Rice.

Public Works Superintendent Taylor presented a Planned Maintenance Agreement with Clifford Power Systems, Inc. This agreement would allow them to perform periodic planned maintenance inspections on four (4) generators owned by the city. Additional repairs will be made as needed. The annual fee for this service was quoted at $3,702.00. Motion was made by Councilman Noble, seconded by Councilman Ross and approved that this agreement be accepted as presented.

Chief Call asked council to consider passing a resolution that would allow fireworks to be discharged in Silver Lake on New Year’s Eve between the hours of 11:45 P.M. and 12:15 A.M. City Attorney Luckman will draft a resolution and present it to council for their consideration.

Discussion was held concerning the holiday dinner that will follow the meeting scheduled for December 19, 2016. City Clerk Stadler asked for input on what everyone would like to eat and it was agreed that they want what has been served in the past. At the next meeting Stadler will have a sign-up sheet for what everyone wants to bring and whether or not they are bringing their spouses.

Mayor Smith reminded council that the Annual Tree Lighting Ceremony is scheduled for December 5, 2016 at 6:30 P.M. This ceremony will be held at the Silver Lake Community Building.

At the next meeting a charter ordinance will be considered that will allow the transition to November elections.

Brief discussion was held concerning the 2016 Real Estate Taxes that residents received this week.

Mayor Smith reminded council that the next meeting is scheduled for December 7, 2016 at 5:30 P.M. The following meeting will be held on December 19, 2016 at 5:30 P.M.

An executive session will be held at the end of the meeting to discuss employee salaries and benefits for 2017.

Regular session November 21, 2016 cont’d.

Mayor Smith discussed briefly the November 28, 2016 deadline for the owner of the property that has been ordered to abate the violations on his property in order to avoid further actions. It was noted that this resident has started abating some of these violations.

Public Works Superintendent Taylor reported that he has heard nothing from the Lakeside Baptist Church in regards to their interest in being annexed into the city.

At a previous meeting Public Works Assistant Smith presented an estimate from Rural Water District #2 to use them as a back-up in the event of an emergency affecting the city’s ability to provide water to residents. Council had questions regarding this estimate and asked Public Works Superintendent Taylor to follow up with the water district. As of today, Taylor has not received a response from them.

Mayor Smith reported that Local Government Day at the Capitol is scheduled for January 25, 2017. The League of Kansas Municipalities sponsors this day at the capitol, which includes presentations by legislative leaders and league staff.

Motion was made by Councilman Noble to enter into executive session at 6:00 P.M. to discuss personnel matters. Regular session was scheduled to reconvene at 6:30 P.M. Motion was seconded by Councilman Robinson and approved.

The public meeting convened at 6:30 P.M.

Motion was made by Councilman Noble to approve year-end bonuses for city employees as recommended by council and to designate Friday, December 23, 2016 as a holiday.  Motion was seconded by Councilman Ross and approved.

Motion was made by Councilman Ross to approve salaries effective January 1, 2017 for city employees as recommended by council.  Motion was seconded by Councilman Noble and approved.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:35 P.M.  Motion was seconded by Councilman Robinson and approved.

Darlene M. Stadler,
City Clerk