10-20-2014 Agenda and Minutes - Standard

Agenda

Minutes


REGULAR SESSION MONDAY EVENING OCTOBER 20, 2014


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening October 20, 2014 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (4) Absent: Nancy Bryant (1).

Motion was made by Councilman Noble and seconded by Councilman Linderman that the minutes from the last regular session held on October 6, 2014 be approved as presented.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Linderman that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Tim Kampsen, David Linderman, Tom Noble, Heath Robinson (4) NAY: None. Ordinance was declared passed and was given No. 2280.

Misty Kruger and Shannon Bergmann, representatives from the Silver Lake, KS Community Engagement Group were present to discuss the city possibly participating in the Kansas Pride Program. They introduced Jaime Menon, a K-State Extension Assistant with the Kansas Pride Program and she provided council with information on this program. She explained that this program supports community development by providing a structure to mobilize local organizations and governments as they address quality of life issues in their communities. Kruger and Bergmann have been working to find others with a common goal of wanting to improve the community and have a willingness to assist. They presented the very preliminary results of a survey that they distributed around town asking others what improvements they would like to see in Silver Lake. They are continuing to distribute this survey in hopes of getting additional feedback. They have also contacted the Topeka Community Foundation and they are willing to assist Silver Lake. This foundation strives to make communities a better place to live by promoting the power of philanthropy and supports communities with assistance from donors. After further discussion with everyone present, motion was made by Councilman Robinson that the city proceed with becoming a member of the Kansas Pride Program. Motion was seconded by Councilman Kampsen and approved. Ms. Menon explained that the next step is the approval of a Resolution pledging the council’s support of this program. Action on this Resolution will be taken at the next meeting. Also, the Community Engagement Group will begin planning for a community meeting to help explain their plans with the hopes of gaining lots of support from the community. Brief discussion was held concerning insurance for volunteers but this matter will not be addressed until a later date.

Motion was made by Councilman Noble and seconded by Councilman Robinson that the Affirmative Certification for the Pump Station #1 and #2 Rehabilitation Project be approved and forwarded to the Kansas Department of Health and Environment.

Public Works Superintendent Taylor reported that he had to have a valve in well no. 4 repaired. The company that made these repairs suggested that the city look into a maintenance plan for the wells so these valves are serviced on a regular basis. After Taylor receives the specifics on this maintenance plan, he will present them to council.

Taylor also reported that he is having the snow plow bracket installed on his truck this week and that they also need to replace the controller.

Chief Call updated council on the homecoming activities last week. He noted that everything went well.

Chief Call will be attending the upcoming 2014 Midwest Crime Stoppers Training Conference.

Regular session October 20, 2014 cont’d.


Chief Call briefly discussed a search warrant that was executed in Silver Lake today.

Motion was made by Councilman Robinson to approve the pay request for the Pump Station #1 and #2 Rehabilitation Project. This request received from PEC in the amount of $11.034.70 will be submitted to the Kansas Department of Health & Environment for payment. Motion was seconded by Councilman Linderman and approved. City Clerk noted that the city should receive one (1) more bill from PEC for their services to complete the final inspection.

Motion was made by Councilman Noble, seconded by Councilman Linderman and approved that the final water/sewer bill owed by a former tenant of rental property be forwarded to the property owner as the city has allowed sufficient time for this former tenant to pay.

Mayor Smith briefly discussed an optional date for the Holiday Tree Lighting Ceremony. A finalized date for this ceremony will be given at the next meeting.

City Attorney Luckman has been unsuccessful in contacting Shawnee County District Attorney Chad Taylor to discuss a possible policy to deal with individuals that are arrested by the city and are being held on county charges. He has prepared a letter that he will forward to Taylor and is hoping for a quick response.

Councilman Robinson reported that the Westar Energy Green Team has ordered the trees that they will be planting in Little Lake Park. These trees will be planted before November 15, 2014 with the assistance of local boy scouts.

Chief Call reminded council that the Annual Hotdog Cookout is scheduled for October 31, 2014. If any member of council is interested in helping with this cookout they should be there between 3:30 P.M. and 4:00 P.M.

Council reviewed the quarterly and yearly financial reports prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

The city has recently completed an updated water pollution control permit application as the current permit expires on June 30, 2015.

Mayor Smith reported that the city’s share of the soybean crop being stored a Cargill Elevator will be sold.

Mayor Smith reminded council that the next meeting is scheduled for November 3, 2014 at 5:30 P.M. The following meeting is scheduled for November 17, 2014 at 5:30 PM.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 7:05 P.M.  Motion was seconded by Councilman Robinson and approved.



Darlene M. Stadler,
City Clerk