10-17-2016 Agenda and Minutes - Standard




OCTOBER 17, 2016

5:30 P.M.


Pledge of Allegiance

Public Comments


Appropriation Ordinance

Business Items:

Meals on Wheels – Facility Use Agreement

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.



The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening October 17, 2016 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tom Noble, Heath Robinson, Larry Ross (3) Absent: Nancy Bryant, Tim Kampsen (2).

Silver Lake Resident Larry Kosek was present to discuss a drainage problem that occurs on the back of his property following heavy rains. He explained that there was never a problem until after some sort of cable box was installed in the easement. He feels this box is obstructing the flow of the storm water, causing backup onto his property. Public Works Superintendent Taylor indicated that he has tried to alleviate this problem by cleaning out the drainage tubes in this area but it has not helped. After discussion, it was agreed that Taylor should further investigate this problem and get in contact with the cable company. Also, it was suggested that he contact the Kansas Department of Transportation regarding the drainage tube at this location.

Kenneth Wade, a representative from Lakeside Baptist Church was present to ask council to consider allowing the church to connect to city water. This request has been made in previous years but was denied as this property is not located in the city limits. At that time, the church was not interested in pursuing the annexation of their property. City Attorney Luckman explained that should they elect to annex now, a consent annexation process would allow this to be done and it is a fairly simple process. If they were annexed, they would be connected not only to city water but to city sewer. The church would need to decide whether or not they want to pay for the cost associated with connecting to the city water and sewer system. After discussion, Public Works Superintendent Taylor was asked to contact Pat Cox with BG Consultants, Inc. regarding this request. An engineer study will need to be completed in order to determine an estimated cost for this project so the church members can decide if they want to proceed further.

Motion was made by Councilman Noble and seconded by Councilman Ross that the minutes from the last regular session held on October 3, 2016 be approved as presented.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Robinson and seconded by Councilman Noble that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Tom Noble, Heath Robinson, Larry Ross (3) NAY: None. Ordinance was declared passed and was given no. 2345.

Council reviewed the Facility Use Agreement received from Meals on Wheels, Inc. This agreement allows them to use the community building for the Senior Nutrition Program. City Attorney Luckman noted that this agreement includes the amendment to Section #8 as requested by council. Motion was made by Councilman Noble, seconded by Councilman Ross and approved that this agreement be accepted.

Public Works Superintendent Taylor reported that Roofs by Brian has completed the reroofing of the park shelter house and restroom facility.

Public Works Superintendent Taylor also reported that he has been in contact with Saia Construction about the concrete bid for 2016. Saia indicated that they are really busy right now and if council wanted to get a bid from another contactor that would be fine. Taylor indicated that he has been in contact with another contractor and will present more information to council at the next meeting.

At a recent meeting council accepted a bid received from Bettis Asphalt & Construction, Inc. to repair the asphalt that was removed at the intersection of Railroad and Madore to repair a water leak. The cost of this repair was not to exceed $2,000.00. Since that meeting, Councilman Robinson and Councilman Noble met with an adjoining property owner that would like the city to replace a larger area around this leak in order

Regular session October 17, 2016 cont’d.

to clean up this intersection. This matter was tabled until a future meeting to allow time for Public Works Superintendent Taylor to get an estimate for this additional work and to also contact the Kansas Department of Transportation about this project.

The Annual Hotdog Cookout will be held on October 31, 2016 at 5:00 P.M. Chief Call updated council on the progress of this event preparation. He noted that volunteers should arrive at 3:30 P.M.

City Attorney Luckman presented a draft ordinance that would amend section 14-202 of city code. This ordinance relates to the operation of motor vehicles on city property. This matter was tabled until the next meeting when Councilmember Bryant and Councilman Kampsen are present. This will also allow time for City Attorney Luckman to research the operation of these vehicles during parades.

At the last meeting discussion was held concerning a recent incident in which a company removing a tree on private property in Silver Lake dropped the tree stump on the water meter causing damage. City Clerk Stadler was instructed to bill this company for all charges associated with making the necessary repairs. Council was advised that as of this date, this bill has not been paid.

Councilman Robinson brought up drainage issues around Silver Lake. With an increase in the amount of rain we have received this year, drainage in certain areas is slower than normal. Mayor Smith mentioned that there has been an increase in water accumulation on the ball diamond at the city park. The Storm Softball Club has done a good job in keeping the diamond playable despite the amount of rainfall.

Mayor Smith mentioned that the recent homecoming parade went well.

Mayor Smith asked Public Works Superintendent Taylor if the new meters for the wells have been installed. Taylor indicated that they will be installed in November.

Public Works Superintendent Taylor also advised that Mayer Specialty Services, L.L.C. should be here in November to clean a portion of the sanitary sewer line.

At a previous meeting Public Works Assistant Smith presented an estimate from Rural Water District #2 to use them as a back-up in the event of an emergency affecting the city’s ability to provide water to residents. Council had questions regarding this estimate and asked Public Works Superintendent Taylor to follow up with the water district. As of today, Taylor has not received a response from them.

The city has received a refund check from the insurance company as the Silver Lake Housing Authority Board has found another insurance company for their insurance needs and is no longer on the city policy.

Mayor Smith noted that there seems to be an increase in mosquitoes right now. They will continue spraying on a regular basis until the mosquito season ends.

Pat Cox with BG Consultants, Inc. has contacted Mayor Smith with an update on the Geometric Improvement Project. He noted that the contactors are in the process of making some modifications and once they are complete, Mr. Cox will attend a council meeting to discussion the completion of this project.

Mayor Smith reminded council that the next meeting is scheduled for November 7, 2016 at 5:30 P.M. The following meeting will be held on November 21, 2016 at 5:30 P.M. Councilman Noble noted that he would be unable to attend the November 7, 2016 meeting.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:40 P.M.  Motion was seconded by Councilman Robinson and approved.
Darlene Stadler, City Clerk