05-07-2012 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

MAY 7, 2012

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items

Appointment of City Employees

Lift Station Project

Renew Certificate of Deposit that matures May 3, 2012

2012 Street Repair Project

Monthly Public Works Report

Monthly Police Report
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*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING MAY 7, 2012


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening May 7, 2012 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) Absent: None.

Mayor Smith announced that his recommendation to fill the vacancy on council is Silver Lake Resident Larry Ross. Mr. Ross was present and was introduced to council. Motion was made by Councilman Noble, seconded by Councilmember Bryant and approved that this recommendation be accepted.

The next item of business was to swear into office newly elected Councilman Larry Ross.

Councilman Linderman entered the meeting at 5:35 P.M.

Mr. Russell McAbee was present and asked council to consider asphalting the alley behind his apartments located at 315 W. Railroad. He said this alley is used heavily by the tenants of these apartments and others in this area. Mayor Smith explained that the city can add this to the 2012 Street Repair Project but alleys are not a high priority if there are streets that need improvements.

Motion was made by Councilmember Bryant, seconded by Councilman Noble and approved that the minutes from the last regular session held on April 16, 2012 be approved as amended.

Councilmember Bryant presented the monthly financial report.

Council reviewed the quarterly financial report prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, Dave Linderman, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2203.

In accordance with the statues, Mayor Smith presented to council for their approval the following names for appointive office to the City of Silver Lake: City Clerk – Darlene Stadler, Assistant City Clerk – Janie Kay Gowin, Utility Superintendent – Russell Kalcik, Building/Grounds Superintendent – Ronald Taylor, Police Chief – Randall Call, Full Time Police Officer – Bradley Snyder, Part-Time Police Officers – Douglas Ashcraft, Ed Nelson, Mary Zimmerman, Part-Time Light Custodian – Dan Farris, Part-Time Public Works – Elwyn Miller, Summer Help Employee – William Smith, City Attorney – Gary Hanson, Assistant City Attorney – Todd Luckman, City Judge – Karen Wittman, City Engineer – Michael Berry. By motion duly made by Councilman Linderman, the council approved the list of names submitted by Mayor Smith for their appointive positions for a term of one (1) year. Motion was seconded by Councilman Ross and approved.

Mayor Smith made appointments to the following positions: Nancy Bryant – Finance Commissioner, Tim Kampsen – Park Commissioner, David Linderman – Police Commissioner, Tom Noble – Water Commissioner, Larry Ross – Street Commissioner.




Regular session Monday May 7, 2012 cont’d.


Utility Superintendent Kalcik updated council on the Upgrade/Replacement of Pump Stations #1 and #2 Project. He and Building/Grounds Superintendent Taylor recently met with the engineers about the estimated time frame for this project. He also noted that if feasible, they may want council to consider relocating the ditch that adjoins Lift Station No. 2.

Motion was made by Councilman Noble that the Certificate of Deposit that matures at Silver Lake Bank on May 3, 2012 be renewed for a term of eight (8) months. Motion was seconded by Councilmember Bryant and approved.

Utility Superintendent Kalcik presented the monthly public works report.

Chief Call presented the monthly police report. He updated council on the current working scheduled for the part time officers since Officer Snyder is now back from the academy and working full time. There was an increase in activity on this report.

Motion was made by Councilman Noble that the salary of Summer Help Employee William Smith be increased to $9.50 effective immediately. Motion was seconded by Councilman Linderman and approved.

Discussion was held concerning the 2012 Street Repair Project. Utility Superintendent Kalcik presented a list of streets for council to consider for this project. They asked Kalcik to prioritize this list which included two (2) drainage projects. After further discussion, it was agreed that prior to proceeding further, Kalcik needs more information from the engineer in regards to the drainage projects. Council needs more specifications on one (1) of the drainage projects and on the other they need more information on the recommended grate.

Motion was made by Councilman Linderman that Utility Supervisor Kalcik purchase two (2) barrels of mosquito spray at a cost of $8,500.00. Motion was seconded by Councilman Noble and approved. It was noted that they will be spraying twice a week.

Chief Call reported that since there is a new sheriff in Shawnee County, he has had to obtain new commission cards and dispatch user agreements with Shawnee County.

Chief Call also reported that Sheriff Jones will be meeting residents for coffee at Silver Lake 66 on May 15, 2012 at 6:45 A.M. and then he will meet at the community building on May 16, 2012 at 11:30 A.M. The public is encouraged to attend and meet Sheriff Jones.

At the next meeting council will consider the Resolution for the Discharge of Fireworks for the upcoming July 4th Holiday. Chief Call asked council to think about which days they want to allow fireworks to be discharged in Silver Lake.

Motion was made by Councilman Noble to approve the written request received from K-State Research and Extension to use the community building on August 13, 2012 for the Shawnee County Extension Crops Tour Dinner and Educational Meeting. Motion was seconded by Councilman Kampsen and approved. The fees for this event will be waived.

City Attorney Hanson reported on a meeting involving KDOT traffic engineering, the Mayor, city staff and the adjoining property owner concerning the intersection at US 24/Railroad Street and Thomas. The Council directed the City Attorney and staff to proceed with the items as presented at that meeting.



Regular session Monday May 7, 2012 cont’d.


At the last meeting Mr. Eldon Roberson was present to discuss an issue involving several undeveloped lots he owns in Lakeland Subdivision No. 1. City Attorney Hanson has contacted Barry Beagle with the Shawnee County Planning Department about this issue and they are waiting to hear from Mr. Roberson’s engineer.

The League of Kansas Municipalities has provided the city with the final copies of the updated city code. City Attorney Hanson and City Clerk Stadler will review this code.

It was reported that the Kansas Department of Transportation has announced that resurfacing a 7.4 mile section of Highway 24 from approximately 800 feet west of the city limits of Silver Lake to the Menoken Bridge just west of Topeka has been rescheduled to begin approximately May 22nd.

At the last meeting Mr. Eldon Roberson inquired about the rules and regulations for crawl spaces in homes built in the flood zone. Utility Superintendent Kalcik reported that he has provided Mr. Roberson with this information.

On May 12th, Chief Call will be assisting with the Emergency Services Showcase 2012. This event will be held at Garfield Park in Topeka from 1:00 to 4:00 P.M.

Councilman Linderman will keep council posted on some research he is doing on issues involving the lake.

Chief Call reported that he and Officer Snyder hosted a Bicycle Safety Program for a Boy Scout Troop in Rossville. He said this event went well.

Wendy Madere, a representative with the Silver Lake Ball Association sent the city a thank you note for the $2,000.00 that was donated for ball diamond upkeep.

The Silver Lake Senior Citizens sent a thank you note to Building/Grounds Superintendent Taylor and Utility Superintendent Kalcik for their assistance with installing the new television at the community building.

Mayor Smith reminded council that the next meeting is scheduled for May 21st, 2012 at 5:30 P.M

With no further business to come before council motion was made by Councilman Noble, seconded by Councilman Linderman and approved that council adjourn at 6:55 P.M.


Darlene Stadler,
City Clerk