01-07-2013 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

JANUARY 7, 2013

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Certificate of Deposit matures on December 29, 2012

Verizon Wireless

Monthly Police Report

Monthly/Year End Public Works Report

*****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes



REGULAR SESSION MONDAY EVENING JANUARY 7, 2013

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening January 7, 2013 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) Absent: None.

Motion was made by Councilman Noble, seconded by Councilman Ross and approved that the minutes from the last regular session held on December 17, 2012 be approved.

Councilmember Bryant presented the monthly financial report. She commented that everyone did a good job in curtailing the spending in 2012 as we came in under budget.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Bryant and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Tom Noble, Larry Ross (5) NAY: None. Ordinance was declared passed and was given No. 2224.

Motion was made by Councilmember Noble that the Certificate of Deposit that matured at Silver Lake Bank on December 29, 2012 be renewed for a term of seven (7) months. Motion was seconded by Councilman Ross and approved.

Chief Call presented the monthly police report.

Utility Superintendent Kalcik presented the monthly and year end public works report.

Building/Grounds Superintendent Taylor reported that he has visited with a Westar representative regarding the amount of electricity used for the holiday decorations. Council agreed that a thank you note should be sent to Westar thanking them for their assistance with these decorations.

Utility Supervisor Kalcik has been contacted by a representative from the Division of Water Resources that would like the city to schedule a Community Assistance Visit to discuss Silver Lake’s participation in the National Flood Insurance Program. Council was very interested and asked Kalcik to proceed in scheduling a meeting.

City Engineer Mike Berry with Professional Engineering Consultants has contacted Utility Superintendent Kalcik and asked that the city consider naming Alex Darby as the city engineer. No action was taken at this time.

Chief Call reported that Shawnee County D.A.R.E. Officer Shayna Anderson will begin teaching the D.A.R.E. curriculum in Silver Lake on January 24, 2013. Council expressed their gratitude that the school district is very supportive of this important curriculum being taught in Silver Lake.

Chief Call mentioned that the bullet proof vests that the city is purchasing are still not here and that he is considering using a different vendor if he doesn’t receive them soon.

Motion was made by Councilman Kampsen to approve the written request received from the Silver Lake Library to use the community building on February 23, 2013 for a parenting program that is being offered by the North East Kansas Library System. Motion was seconded by Councilman Noble and approved. The fee for this use will be waived.

Regular session January 7, 2013 cont’d.


City Attorney Hanson updated council on progress concerning the visibility issue at the intersection at US 24/Railroad Street and Thomas Rd.

City Attorney Hanson advised that council will need to have an executive session at the end of the meeting to discuss an attorney-client privileged matter.

Councilman Kampsen updated council on a concern that he followed up on that involved some items being stored on property near Highway 24 in Silver Lake.

Councilman Linderman indicated that he would need a five (5) minute executive session at the end of the meeting to discuss a personnel matter.

Councilman Noble mentioned that the employee/city official address and phone number list needs to be updated. City Clerk Stadler noted that when updating this list, email addresses are also going to be included.

A letter has been received from the Office of the Governor making sure our current Water Conservation/Drought Plan is up to date. Utility Superintendent Kalcik indicated that our plan is up to date.

Councilman Noble has been contacted by a resident that has questions about the rules governing the carrying of a loaded gun in a vehicle. Chief Call will follow up with this resident.

Mayor Smith informed council that the 2013 Legislative Session starts on January 14th. There are a number of issues of importance to city officials and he made council aware of these issues.

Mayor Smith reported that the filing deadline for the 2013 Spring Election is January 22, 2013. The terms of Councilmember Bryant, Councilman Noble and Councilman Linderman will expire in April.

Mack Smith, Chief Call and Building/Grounds Superintendent Taylor will be eating at the Silver Lake meal site tomorrow as they are honoring the retirement of Mary Hardman, the longtime meal site director.

Mayor Smith reminded council that the next meeting is scheduled for January 23, 2013 at 5:30 P.M.

Motion was made by Councilman Ross to recess into executive session with City Attorney Hanson to discuss an attorney-client privileged matter with the regular session to reconvene at 6:36 p.m.  Motion was seconded by Councilman Noble and approved.
 
The public meeting reconvened at 6:36 P.M.

Motion was made by Councilman Linderman to recess into executive session with City Attorney Hanson to discuss personnel matters with the council to reconvene the open meeting at 7:03 p.m.  Motion was seconded by Councilman Noble and approved.
 
The public meeting reconvened at 7:03 P.M.

With no further business to come before council, Councilman Linderman moved to adjourn the meeting at 7:03 P.M. The motion was seconded by Councilman Noble and approved.

Darlene M. Stadler,
City Clerk