09-15-2014 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

SEPTEMBER 15, 2014

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Items:

Lift Station Project – Alex Darby

2013 Audit – Reese & Novelly

Facility Use Agreement with Meals on Wheels

2014 Uniform Public Offense Code

2014 Standard Traffic Ordinance

*****PLEASE NOTE: This agenda is subject to additions or changes as May
Be necessary.








Minutes


REGULAR SESSION MONDAY EVENING SEPTEMBER 15, 2014


The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening September 15, 2014 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Nancy Bryant, Tim Kampsen, David Linderman, Heath Robinson (4) Absent: Tom Noble (1).

Motion was made by Councilman Robinson and seconded by Councilmember Bryant that the minutes from the last regular session held on September 3, 2014 be approved as written.

Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilmember Bryant and seconded by Councilman Linderman that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Heath Robinson (4) NAY: None. Ordinance was declared passed and was given No. 2276.

Mr. Alex Darby with PEC was present to request the acceptance of Contract Amendment No. 3 for the Pump Station #1 and #2 Rehabilitation Project. This amendment is to cover the additional inspection cost incurred by PEC due to the contractor exceeding the total number of contract days. Council reviewed this contract and the list of hours worked with City Attorney Hanson and agreed that the hours were worked and they needed to be paid. Motion was then made by Councilman Robinson that Contract Amendment No. 3 be approved. Motion was seconded by Councilman Linderman and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, David Linderman, Heath Robinson (3) NAY: Tim Kampsen (1). Mr. Darby also noted that KDHE will be completing the one (1) year certification inspection sometime within the next couple of weeks.

Council reviewed the preliminary draft 2013 Audit prepared by Reese & Novelly, P.A. Motion was made by Councilmember Bryant that this draft audit be accepted pending review of the final audit with City Accountant Nick Novelly. Mayor Smith and City Clerk Stadler will meet with Novelly to review this audit. Motion was seconded by Councilman Linderman and approved.

Council reviewed the Facility Use Agreement received from Meals on Wheels, Inc. This agreement allows them to use the community building for the Senior Nutrition Program. Motion was made by Councilman Robinson, seconded by Councilman Kampsen and approved that this agreement be accepted.

Council reviewed the Uniform Public Offense Code prepared by City Attorney Luckman. Motion was made by Councilman Kampsen and seconded by Councilman Robinson that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Heath Robinson (4) NAY: None. Ordinance was declared passed and was given No. 2277.

Council reviewed the Standard Traffic Ordinance prepared by City Attorney Luckman. Motion was made by Councilman Kampsen and seconded by Councilmember Bryant that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: AYE: Nancy Bryant, Tim Kampsen, David Linderman, Heath Robinson (4) NAY: None. Ordinance was declared passed and was given No. 2278.

Public Works Superintendent Taylor reported that city street sweeping will begin tomorrow at 9:00 A.M.




Regular session September 15, 2014 cont’d.


Public Works Superintendent Taylor reported that he is in the process of finding a new lab to provide analytical services for the city. This change is needed as there have been some difficulties getting samples to the current lab in Salina.

Brief discussion was held concerning a leak in a residence water setter that was temporary repaired by the city. This temporary repair failed causing excess water to run through the meter. This bill will be adjusted accordingly due to this failed repair.

Chief Call reported that the annual citywide garage sales went well. He did mention several minor incidents that occurred. Also, the high school football game that was held on garage sale weekend was well attended with no incidents being reported.

At the last meeting Chief Call told council that there were several thefts from vehicles that occurred in Silver Lake with an investigation underway. He reported that with investigating assistance from City of Rossville Chief Jason Connell, several arrests have been made in connection with these thefts.

Council continued discussion from earlier in the meeting about Mr. Alex Darby with PEC requesting the acceptance of Contract Amendment No. 3 for the Pump Station #1 and #2 Rehabilitation Project. This amendment was to cover the additional inspection cost incurred by PEC due to the contractor exceeding the total number of contract days. Council did approve this amendment but agreed that they would like Mayor Smith to contact Mr. Darby and request written notification that this will be the final bill that that city receives from PEC in regards to this project.

Mayor Smith reminded council that the next meeting is scheduled for October 6, 2014 at 5:30 P.M. The following meeting will be held on October 20, 2014 at 5:30 P.M.

City Clerk Stadler provided council with information on the Certificates of Deposit that were renewed this month at Silver Lake Bank.

Council asked Public Works Superintendent Taylor to contact Mr. Pat Cox with BG Consultants, Inc. and ask if he has heard anything about the application the city submitted to the Kansas Department of Transportation for the Geometric Improvements of City Connecting Links Program.

The League of Kansas Municipalities has provided Mayor Smith with information on their annual “If I Were Mayor” Essay Contest. Mayor Smith will forward the information about this contest to the school to determine if they have an interest in participating.

It was brought to the attention of council that Wolf Construction provided a trailer and the manpower to haul unsold items from garages sales to local charity organizations. Chief Call will provide the contact information for this company to Mayor Smith so he can write them a thank you letter.

With no further business to come before council, Councilman Linderman moved to adjourn the meeting at 6:40 P.M.  Motion was seconded by Councilmember Bryant and approved.



Darlene M. Stadler,
City Clerk