11-07-2016 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

NOVEMBER 7, 2016

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Financial Report

Appropriation Ordinance

Business Items:

Draft Ordinance Amending Section 14-202 of City Code

Proposal for Audit/Budget Services

Water/Sewer Rates

Monthly Police Report

Monthly Public Works Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING NOVEMBER 7, 2016

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening November 7, 2016 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Heath Robinson, Larry Ross (3) Absent: Nancy Bryant, Tom Noble (2).

On September 6, 2016 a hearing was held to address violations of the city code on the property located at 603 Center Drive. The owner of this property has been ordered to abate the violations on this property by November 28, 2016 to avoid further action. Several residents were present tonight to discuss the status of the action that was taken at this hearing. They were advised that if the violations have not been abated on November 28, 2016, the city will review the order and abate the remaining violations. Mayor Smith noted that if needed, a contractor will be hired to assist with this abatement.

At the last meeting a representative from Lakeside Baptist Church was present to ask council to consider allowing the church to connect to city water. This request has been made in previous years but was denied as this property is not located in the city limits. Council explained that should they decide to pursue annexation, they would be connected not only to city water but to city sewer. At the request of council, Pat Cox with BG Consultants, Inc. was present to discuss this matter. Mr. Cox said that both utilities are fairly close to the property but he would have to further investigate the elevation of the lowest level to determine if there is enough slope to connect to the sewer. Upon further investigation, Mr. Cox will report back to council. Council briefly discussed the annexation of this property.

Discussion was held concerning the cost to repair the asphalt that was removed at the intersection of Railroad and Madore to repair a water leak. Council had previously approved this repair at a cost not to exceed $2,000.00. After that approval, Councilman Robinson and Councilman Noble met with an adjoining property owner that would like the city to replace a larger area around this leak in order to clean up this intersection. Public Works Superintendent Taylor indicated that he is having trouble getting a new bid for the additional work. After discussion, council agreed to defer this project until next year, it will then be considered with the 2017 Street Repair Project.

Pat Cox with BG Consultants, Inc. was present with an update on the Geometric Improvement Project. He noted that the contractors made some modifications to the original design and the project is now complete. He briefly explained these modifications and the additional work he did laying out the parking stalls. Council thanked Mr. Cox for this additional work that he did at no cost to the city.

At the last meeting Silver Lake Resident Larry Kosek was present to discuss a drainage problem that occurs on the back of his property following heavy rains. Public Works Superintendent Taylor contacted Pat Cox with BG Consultants, Inc., and he was able to take a look at this area before the meeting tonight. He indicated to council though that he needs additional time to research this problem. This matter was tabled until December 19, 2016.

Motion was made by Councilman Ross that an ordinance be adopted amending Section 14-202 of the Code of the City of Silver Lake. This section relates to the operation of motor vehicles on city property. Motion was seconded by Councilman Robinson and was then placed on final passage by roll call of the following vote: AYE: Heath Robinson, Larry Ross NAY: None. Councilman Kampsen abstained from the vote. Ordinance was declared passed and was given no. 2347.

Chief Call briefly discussed a court case in which an individual has continually failed to appear. There is currently an active warrant for this individual and upon his arrest, his hearing will be held at the jail as discussed with City Attorney Luckman.

Motion was made by Councilman Robinson and seconded by Councilman Ross that the minutes from the last regular session held on October 17, 2016 be approved as amended.
Regular session November 7, 2016 cont’d.


Claim voucher was submitted to the council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Robinson and seconded by Councilman Kampsen that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Tim Kampsen, Heath Robinson, Larry Ross (3) NAY: None. Ordinance was declared passed and was given no. 2346.

Council reviewed the quarterly and yearly financial reports prepared by City Clerk Stadler. They compared these cash balances with previous financial reports.

Motion was made by Councilman Kampsen that the proposal for audit/budget services received from Reese & Novelly, P.A. be accepted. Motion was seconded by Councilman Ross and approved. Mayor Smith noted that Reese & Novelly would like to move forward with transferring additional financial information to Quickbooks.

Motion was made by Councilman Robinson that the base rate for water service be increased from $10.00 to $10.50 and the base rate for sewer service be increased from $20.00 to $20.50 effective with water consumed after January 1, 2017. Motion was seconded by Councilman Ross and was then placed on final passage by roll call of the following vote: Tim Kampsen, Heath Robinson, Larry Ross (3) NAY: None. Ordinance was declared passed and was given no. 2348.

Chief Call presented the monthly police report.

Public Works Superintendent Taylor presented the monthly public works report. Taylor noted that Public Works Assistant Smith will be attending school this week in Olathe.

A representative from the Division of Water Resources met with Public Works Superintendent Taylor and Public Works Assistant Smith to review their reporting paperwork. She complimented them on the report that they are currently using. Taylor noted that Smith created this report. She also noted that she is pleased with the progress they are making with installing new meters on the wells. They had given a deadline of December 2016 to have these meters installed but she indicated that as long as they are moving forward, there is no deadline.

Chief Call reported that the Annual Hot Dog Cookout went well and that the attendance was great. Mayor Smith thanked everyone that assisted with this event for all of their hard work in continuing to make it a success.

A bill has been sent to U.S.D. #372 for security that the police officers provided at the home football games this fall.

Chief Call informed council of a complaint he received regarding obstructions lowering visibility at the intersection of Highway 24 and Thomas Road to the East. No action was taken.

Motion was made by Councilman Ross that Chief Call purchase a new Taser with the price not to exceed $2,100.00. Motion was seconded by Councilman Robinson and approved.

Assistant City Clerk Gowin advised that she picked up several copies of the new school newspaper the “eagle times”. She made them available to council and will leave the remaining copies on the counter at city hall.

Mayor Smith reported that the city’s share of the soybean crop has been sold and payment has been received.

Regular session November 7, 2016 cont’d.


Public Works Superintendent Taylor told council that he is still waiting for information on the concrete bid for 2016.

City Clerk Stadler reported that the city has received reimbursement for damages that occurred when a company removing a tree on private property in Silver Lake dropped the tree stump on the water meter.

Public Works Superintendent Taylor reported that Mayer Specialty Services L.L.C. has completed cleaning and inspecting a portion of the sanitary sewer system. He noted that everything looked good during the inspection. He noted that they also jetted a line that was blocked near the lagoon.

At a previous meeting Public Works Assistant Smith presented an estimate from Rural Water District #2 to use them as a back-up in the event of an emergency affecting the city’s ability to provide water to residents. Council had questions regarding this estimate and asked Public Works Superintendent Taylor to follow up with the water district. As of today, Taylor has not received a response from them.

Discussion concerning the current contract with Storm Softball will be held at the next meeting.

Mayor Smith discussed briefly the November 28, 2016 deadline for the owner of the property that has been ordered to abate the violations on his property in order to avoid further actions.

Mayor Smith reminded council that the next meeting is scheduled for November 21, 2016 at 5:30 P.M. The following meetings will be held on December 7, 2016 at 5:30 P.M and December 19, 2016 at 5:30 P.M. Mayor Smith noted that Councilmember Bryant will not be able to attend the meeting on November 21, 2016.

With no further business to come before council, Councilman Kampsen moved to adjourn the meeting at 7:05 P.M.  Motion was seconded by Councilman Robinson and approved.


Darlene M. Stadler,
City Clerk