04-03-2017 Agenda and Minutes - Standard

Agenda

CITY OF SILVER LAKE COUNCIL MEETING

CITY HALL

APRIL 3, 2017

5:30 P.M.


ORDER OF BUSINESS MEETING

Pledge of Allegiance

Public Comments

Minutes

Appropriation Ordinance

Business Item:

Certificate of Deposit Matures on March 30, 2017

Maintenance Program for Water Tower

Discuss Vacancy on Silver Lake Planning Commission

Monthly Public Works Report

Monthly Police Report

****PLEASE NOTE: This agenda is subject to additions or changes as may
be necessary.








Minutes


REGULAR SESSION MONDAY EVENING APRIL 3, 2017

The Governing Body of the City of Silver Lake met in regular session at city hall on Monday evening April 3, 2017 with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Tim Kampsen, Tom Noble, Heath Robinson, Larry Ross (4) Absent: Nancy Bryant (1).

Silver Lake Resident Larry Kosek was present to discuss a drainage problem that occurs on the back of his property following heavy rains. At a recent meeting he explained that there was never a problem until after some sort of cable box was installed in the easement. He told council that he has met with a representative from Cox Communications about this box and they will consider moving this box to the south to help alleviate this drainage problem. Also, Public Works Superintendent Taylor reported that he has met with the Kansas Department of Transportation about their policy for proper drainage in easements. They were going to research this drainage problem but Taylor has not heard a response yet. Mayor Smith asked Taylor to contact them to see if they have found anything out.

Motion was made by Councilman Noble and seconded by Councilman Ross that the minutes from the last regular session held on March 20, 2017 be approved.

Public Works Superintendent Taylor reported that the barricades surrounding the water leak at the intersection of Madore and Lake St. will be removed tomorrow.

Claim vouchers in the amount of $53,993.93 were submitted to council for appropriation. An ordinance entitled "An ordinance appropriating money to pay certain claims" was introduced and read at length. Motion was made by Councilman Noble and seconded by Councilman Ross that said ordinance be accepted as read and was then placed on final passage by roll call of the following vote: Tom Noble, Tim Kampsen, Heath Robinson, Larry Ross (4) NAY: None. Ordinance was declared passed and was given no. 2360.

Motion was made by Councilman Robinson that the Certificate of Deposit maturing at Silver Lake Bank on March 30, 2017 be renewed for a term of nine (9) months at an interest rate of .50 %. Motion was seconded by Councilman Noble and approved.

Council reviewed several price quotes received for Water Tower Maintenance Programs. They are interested in participating in a program but there are financial restraints as this was not a budgeted item for the current year. Council will take this into consideration when preparing the budget for 2018. In the meantime, Public Works Superintendent Taylor has received information from Inland Potable Services, Inc. Their bid of $2,875.00 includes a visual inspection of the interior and exterior of the tank, removal of up to three (3) inches of sediment from the tank floor and a written/DVD report upon completion. He noted that this company is scheduled to perform this service in the City of Rossville this week. Motion was then made by Councilman Noble to accept this bid of $2,875.00 received from Inland Potable Services, Inc. subject to a favorable recommendation being received from the City of Rossville. Motion was seconded by Councilman Robinson and approved.

Motion was made by Councilman Robinson that Brent Landis be appointed to fill the vacancy on the Silver Lake Planning Commission. Motion was seconded by Councilman Ross and approved.

Public Works Superintendent Taylor presented the monthly public works report.

Council reviewed the monthly police report prepared by Chief Call.




Regular session April 3, 2017 cont’d.


Public Works Superintendent Taylor reported that Mel Cairns is in the process of installing GFCI breaker boxes in the buildings as part of the corrective action that needs to be taken by the correction due date of April 11, 2017. This corrective action stemmed from the Kansas Department of Labor completing an on-site safety inspection of the city facilities.

Public Works Superintendent Taylor reported that he is still obtaining additional bids to have a transfer switch installed on each well.

The city has received a Special Use Permit Application for the Greenhouse and Park Shelter that is being proposed by the school district. Public Works Superintendent Taylor reviewed the plans and then after conferring with Mayor Smith, the plans were submitted to Pat Cox, with BG Consultants, Inc. for further review. Motion was made by Councilman Kampsen that Mr. Cox proceed with the review of the plans submitted for the Greenhouse and Park Shelter. Motion was seconded by Councilman Ross and approved.

Public Works Superintendent Taylor asked council if they have considered appointing a city engineer. Brief discussion was held but no action was taken.

The city has received a letter of resignation from Kay Yette, the Part Time Custodian. Public Works Superintendent Taylor reported that a local resident has expressed interest in this position. Prior to the next meeting, Taylor and City Clerk Stadler will meet with her to determine if she is still interested. The salary would range from $11.50 and $12.00 per hour, depending on her experience.

Motion was made by Councilman Noble that the Mutual Aid Agreement between the City of Silver Lake and the City of Rossville be approved. Motion was seconded by Councilman Ross and approved.

Motion was made by Councilman Kampsen that Officer Snyder purchase D.A.R.E materials needed for the curriculum and upcoming graduation with the price not to exceed $1,200.00. Motion was seconded by Councilman Robinson and approved.

Motion was made by Councilman Noble, seconded by Councilman Kampsen and approved that David Stadler be appointed to vote for the City of Silver Lake at the annual meeting to elect supervisors for Tri-County Drainage District No. 1.

An informational letter has been received from the Shawnee County Commissioner of Elections discussing the 2017 City Elections. The filing deadline for these elections is 12:00 Noon on Thursday, June 1, 2017. It was noted that all candidates must file at the election office in Topeka.

Public Works Superintendent Taylor discussed the letter received from the Kansas Department of Health & Environment regarding their solicitation for Public Water Supply System Infrastructure Projects. He noted that Pat Cox with BG Consultants, Inc. has discussed this program that provides low interest loan financing for infrastructure improvements. Taylor will make sure that Mr. Cox is aware of the project submittal deadline of June 1, 2017.

Mayor Smith reported that the Silver Lake Easter Egg Hunt that was held on Friday, March 31, 2017 went well and the attendance was good.

The Silver Lake Lions Club hosted a “Meet your Legislator” event on April 1, 2017. Mayor Smith, Councilmember Bryant, Councilman Robinson and Councilman Ross attended the event. Mayor Smith commented that it went well and attendance was good.



Regular session April 3, 2017 cont’d


Mayor Smith reported that the city has received a request for a variance to the fence height requirements on the property located at 205 Theresa. Following a review of this request by city staff, a hearing will be scheduled with the Silver Lake Board of Zoning Appeals.

Mayor Smith reminded council that the next meeting is scheduled for Thursday, April 20, 2017 at 5:00 P.M. with an alternate date of April 24, 2017. Mayor Smith and Councilman Noble will not be able to attend the meeting on the 20th. The following meetings will be held on May 1, 2017 at 5:30 P.M. and May 15, 2017 at 5:30 P.M. Also, bid letting for the 2017 Street Repair Project is scheduled for 5:00 P.M., April 17, 2017. Mayor Smith, Councilman Robinson, City Attorney Luckman, City Clerk Stadler and Public Works Superintendent Taylor will all be present at this bid letting.

With no further business to come before council, Councilman Noble moved to adjourn the meeting at 6:43 P.M.  Motion was seconded by Councilman Robinson and approved.



Darlene M. Stadler,
City Clerk