02-21-2022 Agenda and Minutes - Standard
CITY OF SILVER LAKE COUNCIL MEETING
February 21, 2022
ORDER OF BUSINESS MEETING
Pledge of Allegiance
1. Available Stimulus Grant Discussion-Pat Cox
2. Water Tower Maintenance Proposal Discussion
3. BASE Grant
4. Crosswalk Safety Discussion
5. Roofing Estimates
6. Zoning Board Recommendation
7. Easter Egg Hunt Donation Request
8. CD Renewal
9. Farm Lease Agreement
****PLEASE NOTE: This agenda is subject to additions or changes as may
Monday, February 21, 2022
The Governing Body of the City of Silver Lake met in regular session at City Hall on Monday evening February 21, 2022, at 5:30 PM with Mayor Mack Smith conducting the meeting and the following Councilmembers present: Brad Bryant, Jake Fisher, Steve Pegram, Heath Robinson, and Larry Ross (5). Also present was City Attorney Todd Luckman, Public Works Superintendent Willie Smith, Police Chief Marc McCune, City Clerk Liz Steckel, and Assistant Clerk Marie Beam.
Local Resident Melinda Field was present to discuss graffiti, a possible code violation and the progress with the new code book. Local Business owner Jeff Wooster was present to inquire about the process for updating nuisance codes. Local Resident Hannah White was present to inquire about the City’s plans to use the American Rescue Plan Act Funds (ARPA).
A motion was made by Councilmember Pegram to approve the minutes of the February 7, 2022 meeting as written. The motion was seconded by Councilmember Fisher and carried.
Claim vouchers in the amount of 14796.30 dollars were submitted for appropriation. An Ordinance entitled "An Ordinance Appropriating Money to Pay Certain Claims" was introduced. A motion was made by Councilmember Robinson and seconded by Councilmember Ross that said Ordinance be accepted as read and was then placed on final passage by a roll call of the following vote: AYE: Brad Bryant, Jake Fisher, Steve Pegram, Heath Robinson, and Larry Ross (5) NAY: None. With no further discussion, Ordinance was declared passed and was given No. 2519.
City Engineer Pat Cox was present to discuss Stimulus Grant opportunities for the City of Silver Lake. He thought the KDOT Transportation Alternative and the KDOT Cost Share Program could be of interest.
Public Works Superintendent Smith presented two bids for a water tower maintenance program to Council. His goal would be to complete the painting of the tower before school starts this Fall. City Engineer Cox suggested that Superintendent Smith request a company specializing in water tower paint to inspect the water tower’s current paint condition. City Engineer Cox also informed Council that there are no grants other than ARPA to help pay for water tower maintenance. Council requested that Superintendent Smith schedule a presentation by Viking Industrial Painting for the next Council meeting on March 7, 2022.
Due to public concern, crosswalk safety was discussed by Council. City Engineer Cox let Council know that a warrant analysis was done by Kansas Department of Transportation (KDOT) in 2018 and that the City of Silver Lake did not get approval to install crosswalks crossing Highway 24. He will check on the status of the warrant analysis and update Council at the next meeting.
Public Works Superintendent Smith presented bids to repair roofs on city property that were damaged during a wind storm in 2021. After reviewing the bids Councilmember Robinson made a motion to accept the bid from Gardner Roofing excluding the replacement of the Community Center Roof. The motion was seconded by Councilmember Ross and passed.
Mayor Smith recommended that Council appoint Randy Richards to the Board of Zoning Appeals. Councilmember Pegram made the motion, which was seconded by Councilmember Fisher and passed with all ayes.
Councilmember Robinson made a motion to donate 275 dollars to the Annual Silver Lake Easter Egg Hunt. The motion was seconded by Councilmember Fisher and carried.
Councilmember Fisher made a motion that a Certificate of Deposit that will mature at Silver Lake Bank on February 23, 2022, be reinvested with Stockgrowers State Bank for a term of nine (9) months at an interest rate of .5%. The motion was seconded by Councilmember Robinson and approved. The interest earned from this CD is applied to the General Fund.
A motion was made by Councilmember Robinson, seconded by Councilmember Ross, and approved that the Farm Lease Agreement be accepted for the 2022 crop season. After some discussion about the 2023 agreement, the motion carried.
Police Chief McCune thanked Public Works Superintendent Smith and his crew for a great job cleaning up the streets after the recent snow storm.
Public Woks Superintendent Smith requested to purchase salt and sand. Councilmember Robinson made a motion to purchase salt and salt not to exceed 2000 dollars. The motion was seconded by Councilmember Ross and passed.
City Clerk Liz Steckel informed Council that she was awarded a scholarship to attend the Spring Conference for the International Institute of Municipal Clerks. Councilmember Robinson made a motion for Mrs. Steckel to attend the conference that was seconded by Councilmember Bryant and passed. City Clerk Steckel presented a request from the Silver Lake Library to use the Community Center for a candy making class on March 19, 2022 from 12 to 3 pm. Councilmember Pegram motioned to approve the request. The motion was seconded by Councilmember Fisher and passed. Council directed City Clerk Steckel to begin the process of updating the currently outdated zoning map for the City of Silver Lake.
City Attorney Luckman presented a resolution regarding the zoning change request of properties at Lakeland Drive and Sage Road. Councilmember Ross made a motion to accept Resolution 2022-02. The motion was seconded by Councilmember Robinson and passed.
Councilmember Pegram, Councilmember Fisher and Councilmember Bryant attended the Silver Lake Education Foundation Breakfast, and reported that the breakfast and the presentations went well.
Councilmember Robinson plans to begin work with Public Works Superintendent Smith to get the 2022 Street Project planning started. Any ideas should be submitted to Mr. Robinson or Mr. Smith.
The next meeting is scheduled for Monday, March 7, 2022, at 5:30 PM. The following meetings are scheduled for Monday March 21, 2022, at 5:30 PM, and Monday April 4, 2022, at 5:30 PM. Municipal Court is scheduled for Wednesday, March 2, 2022, at 5:00 PM.
Mayor Mack Smith requested a (5) minute executive session to discuss a personnel matter. Councilmember Robinson made a motion that Council recess into executive session for five (5) minutes and reconvene the meeting at 7:13 PM in the conference room at City Hall located at 218 West Railroad in Silver Lake, Kansas for the purpose of discussing personnel matters. The motion was seconded by Councilmember Ross. It was then placed on final passage by the following vote: AYE: Brad Bryant, Jake Fisher, Steve Pegram, Heath Robinson, and Larry Ross. (5) NAY: None. With no further discussion, motion carried.
The public meeting reconvened at 7:13 PM.
Motion was made by Councilmember Bryant to approve a six month raise for the Assistant City Clerk effective March 16, 2022. The motion was seconded by Councilmember Ross and passed.
Motion was made by Councilmember Ross to enter into executive session at 7:15 PM due to Attorney-Client Privilege. Regular session was scheduled to reconvene at 7:20 PM. Motion was seconded by Councilmember Robinson and approved.
The public meeting reconvened at 7:20 PM.
With no other business to come before Council, Councilmember Ross moved to adjourn the meeting at 7:20 PM. Motion was seconded by Councilmember Robinson and approved.
Marie Beam, Assistant Clerk